Pre-Vacation Command Center

Dan · RDV · Run-up to Vacation

Pre-Vacation Command Center

Every open project, sorted by what has to ship before you leave on July 25. Check things off as you go — it saves on its own.

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Work days left

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Must ship first

Jul 25

Wheels up

0 of 0 done

Working notes

saves as you type

A place to dump whatever's in your head — what slipped, what to ask, what changed. Each project card has its own notes field too, lower down.

The honest read

start here

Almost nothing here has runway. The plan is a sprint, not a coast.

The only project that can land after vacation is the Annual Report Power BI dashboard — it isn't due until Q1 2027 and only needs the Figma share on July 14. Everything else closes before you walk out. The two impact reports say "8/4," but you're gone that week, so 8/4 really means done by July 24.

The weight sits at both ends. This week carries the quick-turn sends and two report handoffs — and it's only four days, since Friday the 3rd is off for the holiday. The week of July 20 carries the newsletter, the committee deck, and the DeVos book final all at once. The middle two weeks are where you build, so protect them.

Three things eat more time than they look: the dashboard concepts for the 14th are a full design pass, and you've got two separate photo edits stacking up — the Gardens take for the OA deck and the 5200 employee photos. Culling and editing is slow, careful work, so each one gets its own block rather than a leftover hour.

Your noon block stays the gym and the run. It's on here as a fixed appointment, not a slot to raid when a day runs long.

Two places this wants to break

These are the spots worth handling early, while you still have room to ask.

Jul 21 → Jul 24 · three days

Philanthropy Committee Deck

Kickoff is the 21st but it has to be done before you leave on the 24th — the same Friday the DeVos book final is due. Pull content or direction before the 21st if you can, or get agreement now that someone carries it while you're out.

Jul 24 · no slack behind it

DeVos Review Book — final

Due the exact day you leave. Treat the 23rd as the real deadline and keep the 24th as a buffer so a late note doesn't follow you on vacation.

Jul 14 · easy to underestimate

Dashboard concepts in Figma

This isn't a quick prep — it's a full design pass, and it's due in the middle of your busiest build stretch. Give it real blocks the week of the 7th and the morning of the 13th, or it gets squeezed by the impact reports and Leadership Lab.

Deadline ladder

what lands when

Read top to bottom. Anything not on a rung still has to be wrapped by the 24th — see the checklists below.

Mon Jun 29today

SpringGR materials — redesign and ship

Tue Jun 30

Marissa deck designs sent · DeVos book concept round · SGR data handoff (4:00)

This week

Julia EVP catch-up · Wakestream photo selects · open daughter's checking account

Thu Jul 2

DVULI content handoff (9:30) — report build starts

Thu Jul 9

Meijer Gardens photo shoot for the OA deck · OA AGM build window opens

~Mon Jul 13

Leadership Lab — logo, elevator screen, sample Canva deck

Tue Jul 14

Dashboard — present Figma concepts (2:15). The prep is a full design pass, not a quick task.

Mon Jul 20

August newsletter layout due

Tue Jul 21

Phil Committee Deck kickoff — then build it fast

Fri Jul 24last day

DeVos book final · SGR + DVULI done · RDV Services · One Team page · careers page · DeVos Wakestream folders · OA deck

Jul 25 – Aug 1vacation

Off. Inbox closed, nothing trailing.

Project checklists

checks save automatically

Must ship before vacation This week / near-term Has runway

The shape of a good day

default rhythm

Meetings move this around, but the bones hold: hardest design work early, the noon block for the gym and the run, lighter sends and tomorrow's prep at the end. Guard the first block — that's where the real work gets made.

8:00–9:30

Deep block. The hardest design task of the day, before the calendar fills.

9:30–12:00

Meetings, handoffs, and the second build block in whatever gaps remain.

12:00–1:00

Gym + run. Fixed. The work doesn't get this hour.

1:00–4:00

Main build block — the project that has to move forward today.

4:00–5:00

Sends, email, file cleanup, and a two-minute look at tomorrow.

Week by week

anchored to your calendar

Real meetings are marked in teal. The focus line under each day is what to push while you have the room.

This week

Jun 29 – Jul 3 · clear the quick turns

Mon 29today

10:00 Service/Billing Model Asset · 11:00 IDP BrandingRedesign SpringGR first thing and ship it. Afternoon: build Marissa's deck designs.

Tue 30

10:00 Tyler 1:1 · 4:00 SGR data handoffSend Marissa the decks. Deliver the DeVos concept round. Send Wakestream selects.

Wed 1

4:00 Runway touchbaseStart the SGR report build with yesterday's data. Email Julia to set the EVP catch-up.

Thu 2

9:30 DVULI handoffKick off the DVULI report, keep SGR moving. Open the Capital One account with your daughter (or this evening).

Fri 3day off

Off for the July 4 holiday. This week is really four days — plan the loose ends into Wednesday and Thursday, not Friday.

Week of July 6

build week one · tight — Gardens shoot + dashboard prep

Mon 6

7:30 Chiro · 4:00 Tyler 1:1Open the dashboard Figma work — give it the morning block. Keep SGR + DVULI reports moving.

Tue 7

Dashboard concepts in Figma. Afternoon: edit and finalize the 5200 employee photos.

Wed 8

4:00 Runway touchbaseLeadership Lab logo. Prep tomorrow's Gardens shot list and gear. Finish the 5200 photos if any are left.

Thu 9

9:00 Floor birthdayMeijer Gardens shoot — plan for it to take most of the day off your desk.

Fri 10

Cull and edit the Gardens take — a real block, not a quick pass. Tighten the dashboard concepts.

Week of July 13

build week two · exec items land

Mon 13

1:15 Comms Connect · 4:00 Tyler 1:1Morning: final tightening on the dashboard concepts for tomorrow. Present the Leadership Lab package (logo + elevator screen + Canva sample).

Tue 14

2:15 Annual Reports update — present the Figma conceptsReports moving toward final. Finish editing any remaining Gardens selects for the OA deck.

Wed 15

RDV Services — illustrate the proposed service models. Exec-level, so give it a real block.

Thu 16

One Team, One RDV page. Deliver SGR report. Build the OA deck.

Fri 17

Careers page — import testimonials and photos. Deliver DVULI report. Newsletter content gathered.

Week of July 20

crunch week · everything closes by Friday

Mon 20

August newsletter layout — due today. Finish OA deck. Confirm who has the committee deck content.

Tue 21

Phil Committee Deck kickoffOutline the deck the moment the meeting ends. DeVos book heading to final.

Wed 22

Build the committee deck. Finalize RDV Services and the One Team page with exec.

Thu 23

DeVos book final (real deadline). Finish the committee deck. Last QA on careers page + Wakestream folders.

Fri 24last day

Buffer + handoff. Clear stragglers, set out-of-office, hand anything trailing to a name you trust. Then close the laptop.

Your checks, notes, and added tasks save to this file's storage on your device.

Saved